Popham Legal Campaign for Judge

Privacy Policy

Privacy Policy Overview

At Popham Legal Campaign for Judge (Kevin Popham Law Office for Judge), we are fully committed to the privacy and protection of our supporters, lawyers, donors, and those who visit our website. This Privacy Policy explains how our campaign may collect, use, disclose, and safeguard your personal information when you visit our website or participate in other campaign activities such as campaign events, social media platforms, and other outreach. By visiting our website or participating in campaign activities, you consent to the practices described in this Privacy Policy. This extended privacy policy document expresses our full commitment to the laws of legal ethics, data security, and transparency as would be expected for an Ohio campaign for the Fifth District Court of Appeals.

Who We Are

The Popham Legal Campaign for Judge campaign is the official legal and election campaign of Kevin W. Popham, a licensed attorney, who is a candidate for the Ohio Fifth District Court of Appeals. The Popham Campaign embraces principles of judicial integrity and conservative constitutional values and represents lawyers, legal professionals, and voters of 15 counties in the Ohio Fifth District. The campaign is organized by Virtuous Integrations and has been endorsed by Congressman Jim Jordan and Congressman Troy Balderson. Campaign headquarters: 50 N Laura St Ste 410, Jacksonville FL 32202 (904) 297-7840 or email us at [email protected].

Scope of This Privacy Policy

This Privacy Policy covers all information we collect about you through this website, campaign events, social media networks (Facebook and LinkedIn), electronic communications, and otherwise related to your support of the Popham Legal Campaign for Judge. It is applicable to supporters, donors, volunteers, attorneys, and others who attend events and visitors to this website throughout the United States and around the world, primarily Ohio Fifth District Court of Appeals residents. This Privacy Statement does not apply to third party websites or services that may be linked from our website. Please review the privacy policies that are displayed on those sites.

Information We Collect

In order to run our campaign, deliver legal services, host events, and stay in contact with supporters we gather a variety of information that may include:

  • Personally Identifiable Information (“PII”)
    • Name, address, phone number, email.
    • Occupation and employer (required by law for campaigns).
    • Donation history and payment information (excluding complete credit card number or bank account information; payments are processed by third-party credit card processors and banking partners).
    • Social media identities and profile information if you interact with us through social media (e.g. Facebook, LinkedIn).
    • Interests in volunteering or offering legal help, areas of practice, etc.
  • Non-identifiable and technical data
    • Browser type, IP address, device identifier, operating system type.
    • Website statistics pertaining to use: visited pages, time on site, link referrals.
    • Cookies, pixels and other technical means to track activity conducted online with us to improve the user experience and maximize the value of our communications.
  • Communications
    • Email, correspondence, forms, surveys and other direct communications sent from or to the campaign.
    • Feedback, endorsements or testimonials and RSVPs generated at events.

The information we collect is done so in compliance with applicable state and federal laws governing political campaigns and privacy laws applicable to the collection of personally identifiable information.

Ways We Collect Information

We have obtained information through various means to assist in the efficient and lawful operation of a campaign:

  • Direct Submission: Information you give us directly (examples: through website forms such as Donate, Get Involved, or Contact Us; through email; through event registration; or at campaign events)
  • Third Party Processors: Online donations and payments are securely processed through trusted, reputable third party vendors who employ standard data security controls. No full payment card information is stored by us on our servers.
  • Social Media: When you interact with any of our official social media sites on Facebook, LinkedIn or other platforms, we may receive profile information available to the public along with information about your engagement.
  • Cookies/Analytics: Our web sites use cookies, analytics and other tracking software in order to help learn more about how visitors use the site, improve content and track what works and what doesn’t. You can make changes to your browser settings that allow some control over cookies, however our site may not work as intended with them turned off.
  • Public Records: When necessary for campaign compliance and outreach purposes, we obtain contact and/or registration information which is publicly available from public records (examples: voter registration databases) in accordance with Ohio and federal campaign finance law.

How We Use Your Information

We use the information we have about you to advance the mission of the Popham Legal Campaign for Judge and to meet legal and ethical requirements. Our main uses are to:

  • Campaign Operations: Manage communications with supporters, volunteers, contributors and lawyers; organize events and manage outreach activities.
  • Legal Compliance: Meet all state and federal reporting obligations regarding campaign contributions. We collect occupation and employer information about campaign supporters for purposes of our legal compliance.
  • Communications: Send updates, newsletters, event invitations, legal analysis and commentary on issues related to the campaign, judicial races and issues and the Ohio Fifth District Court of Appeals.
  • Fundraising: Process and acknowledge contributions, manage donor files and maintain transparency in our campaign financing.
  • Volunteer Management: Organize legal outreach, event staffing and campaign activities for citizens who volunteer their time and expertise.
  • Endorsements & Testimonials: Publish statements of support from legal and government leaders – when permission is granted.
  • Website Improvement: Analyze website usage so we can improve your experience, content relevance and engagement.
  • Security: Protect our campaign and supporters against fraud, intrusion and security breaches.

We do not sell or rent names or personal information to unaffiliated third parties for marketing purposes.

How We Share and Disclose Information

We are dedicated to responsible stewardship of our users’ information and use or share the data we collect or receive in the following ways:

  • Service Providers: We may use and share your information with selected service providers (for example, web advertising networks, payment processors, computer system administrators, email hosting companies, or event registration/management vendors) who help us implement campaign activities. These service providers will be contractually required to protect your information and use it only for the purposes that we instruct them to use your information.
  • Legal and Regulatory Reasons: We post donor identity information (which includes name, address, occupation, employer) when required by Ohio and federal campaign finance law. We disclose this information in a manner that is compliant with applicable laws and regulations.
  • Endorsements and Testimonials: When we have your express permission, we may include written or recorded endorsements, testimonials or other statements of support on our website and/or in campaign communications.
  • Social Media: If you publicly communicate with our campaign on social media sites (i.e. Facebook, Twitter, Instagram, etc.), then your communications may be visible to others when you interact with our posts, depending on your privacy settings.
  • Business Transfers: If the campaign were ever to undergo a merger, dissolution or management transition to another legal entity, then your information could be shared in connection with that business transition subject to advance notice to persons whose information will be shared and protections required under this policy.
  • Legal Process: We may disclose your information upon receipt of a court order, subpoena or other governmental or regulatory order or in response to demands by law enforcement, without prior notice if permitted by law, or to defend against legal claims against the campaign.

Data Security and Recorded Information

Your privacy is a top priority at Popham Legal Campaign for Judge. We use physical, technical, and administrative measures designed to prevent information misuse, unauthorized access or disclosure, or any modification or unintentional destruction of data in our systems. Specifically, these measures include:

  • Secure Servers: All personal information collected is stored on access-controlled, encrypted servers provided by recognized third-party hosting companies.
  • Data transmission security: Information deemed sensitive (including but not limited to donor credit card/banking information) is encoded using Secure Socket Layer technology (SSL) during transmission to us.
  • Access Controls: Only our authorized campaign staff (served and managed by Virtuous Integrations) and key service providers have access to any personal data collected by us, and only for the purpose of campaign-related activities.
  • Regular Training: Campaign staff and volunteers are trained on data privacy standards and protocols and applicable laws regarding their roles.
  • Periodic Security review: The Campaign will periodically review its security practices and make adjustments as required for emerging threats or changes in the legal landscape.

No data transmission over the internet can be guaranteed 100% secure. We encourage you to use strong passwords when using our systems and contact us immediately at [email protected] should you become aware of any unauthorized activities concerning your information.

Use of Cookies, Analytics and Other Tracking Technologies

Our site employs cookies, web beacons, and analytics software (Google Analytics or otherwise) to collect non-personally identifiable information pertaining to your use of our site. We use these as well as analytics tools to:

  • Understand website traffic and patterns
  • Determine most popular pages, items, features, and other content
  • Enhance website performance, provide better pages and resources
  • Provide a better browsing experience

Cookies are small text files placed on your device. You can block or delete cookies using your browser settings. Deleting or blocking cookies may impact upon the functionality of some areas of our website. Third-party analytics providers have their own privacy policies; they do not gain access to your personally identifiable information from us as a result of cookies. Cookies and other tracking technologies are not used by us for behavioral advertising-related or retargeting purposes. For more information, please review our Cookie Policy.

Donor Privacy and Campaign Finance Compliance

We are committed to transparency and compliance with all campaign finance laws. If you make a financial contribution to the Popham Legal Campaign for Judge, the following donor privacy practices apply:

  • Required Information: State and federal law mandate that we collect and publicly report certain information for all contributions over a specified threshold, including your full name, address, occupation and employer.
  • Contribution Processing: Contributions are processed through secure, PCI-compliant third-party vendors. We do not store full credit card or bank account information on our servers.
  • Public Disclosure: Donor information required by state and federal law (as described above) is disclosed as part of campaign finance reports, which are made public to the Ohio Secretary of State and Federal Election Commission, and may be available through third-party public sources.
  • Confidentiality: For contributions below the reporting threshold we seek to maintain your privacy and not publicly disclose your contribution information, unless otherwise required by law or expressly permitted by you.
  • Transparency: We strive to keep donors informed about how campaign-related information may be used or disclosed before a contribution is completed. With any questions regarding donor privacy, please contact us at (904) 297-7840 or [email protected].

Your Choice and Rights Regarding Your Information

We honor your rights to limit the use of your personal information. Depending on the nature of your relationship with the campaign and consistent with applicable law, you may have the following rights:

  • Access, Modification, and Data Portability of Information: You may request access to or rectification or portability of your personal information in our files by contacting [email protected].
  • Opt-Out of Unwanted Marketing Communications: You may opt-out at any time from receiving campaign email communications, newsletters, or invitations for events by following the unsubscribe instructions in our communications or by contacting us at [email protected].
  • Web Tracking: You can manage, block, or delete cookies within your browser settings.
  • Withdrawal of Consent: If you have previously given your consent to the publication of an endorsement or testimonial, you have the right to withdraw consent and request removal.
  • Deletion: You may request that we delete your personal information, subject to requirements for retention under law and regulation and campaign finance obligations. We will endeavor to honor all reasonable requests made in a timely way and in accordance with applicable law.

Children’s Privacy

Our website and any campaigning we do is aimed at adults, legal professionals, registered voters, and Ohio Fifth District Court of Appeals supporters. We do not knowingly collect personal information from children under age 13. If you think a child has given us personal data without parental consent, contact [email protected] and we’ll delete it from our records right away.

Third Party Websites and Services

Links: You may find links to external websites, such as social media sites, partner organizations with affiliated resources (e.g., BAMN), and legal resources sites, on our website. Our Privacy Policy only applies to information collected on our internal Popham Legal Campaign for Judge. We are not responsible for the privacy practices, contents or security of any third-party websites. You should check the privacy policy and terms of all external websites you link to. If you interact with us through Facebook or LinkedIn, then your interactions will be governed by the privacy policies on those sites.

Data Retention and Record Keeping

We retain personal information for as long as it is necessary to accomplish campaign purposes, meet legal requirements and manage accurate data for campaign finance reporting and regulatory review. Specific retention periods may vary and will depend on:

  • Applicable requirements under Ohio and federal campaign finance laws.
  • Type of data (i.e., donor records, volunteer data, correspondences).
  • Duration of our relationship with you.

When we no longer need information, we will securely dispose of or anonymize it in accordance with applicable law and industry standards.

International Visitors and Data Transfers

Although the main focus of our campaign will be in the United States and in the Ohio Fifth District Court of Appeals, people from other countries may visit our campaign website. By using our website or providing us with information, you give your consent for your information to be transferred to, stored by, and processed in the United States, where laws regarding data protection may be different from those in your country. We will take reasonable efforts to keep your information safe regardless of where you live.

While the third-party service providers we use are compliant with the GDPR, there are certain steps we are taking as a team to ensure compliance ourselves.

Changes to This Privacy Policy

We may from time-to-time amend or update this Policy to address changes in our practices, legal requirements or campaign operations. Any revisions will be posted on this page and we will note the effective date of those revisions. We encourage you to review this policy periodically to ensure that you are aware of any changes and aware of what information we may collect and how we use and protect your personal information. Material changes will be communicated by e-mail or other notice on our website (if appropriate).

Contacting the Campaign Regarding Privacy

If you have questions, concerns or requests related to this Privacy Policy or our data privacy practices generally, please contact us at:
Popham Legal Campaign for Judge
50 N Laura St Ste 410
Jacksonville FL 32202
Phone: (904) 297-7840
Email: [email protected]
We will endeavor to address your concerns thoroughly and swiftly. For legal requests, data-access and data-correction requests and for the reporting of a security concern, please utilize the above contact information.

Commitment to Legal Integrity and Transparency

As a legal advocacy coalition supporting the candidacy of a judge, The Popham Legal Campaign for Judge will hold itself to the highest ethical standards of lawful conduct, transparency, and accountability. Our privacy practices are one part of a much larger process directly aligned with our promise to uphold the law, the U.S. Constitution, and the expectations of the legal profession and the public. We guarantee your information will be handled with respect, integrity and effort for your privacy as a part of our campaign.

Your Role in Preventing Misuse of Your Information

While we take precautions to safeguard your information, you also bear a share of the responsibility to protect your own privacy and security. For example, you should:

  • Use strong, unique passwords for your online accounts.
  • Be careful about disclosing personal information online or over e-mail.
  • Let us know at once at [email protected] if you think someone is trying to get access to your campaign-related information.
  • Review the privacy settings available with third-party sites that you use (e.g. Facebook, LinkedIn).

If we each do our part, we can ensure a safe and secure space for all those involved in the campaign and its supporters.

Acceptance of Privacy Practices

By visiting our web site at https://pophamforjudge.com/, participating in activities conducted in support of the Popham Legal Campaign for Judge (“Campaign Activities”), or otherwise engaging with Popham Legal Campaign for Judge in any way, including by visiting this website, you agree that you have read, understood, and consented to and accepted this Privacy Policy. Any further use of our website or participation in Campaign Activities by you signifies acceptance to our collection, use, and sharing of your information as described in this policy.

Thank you for valuing legal leadership and integrity in the Ohio Fifth District Court of Appeals. Your vote is greatly appreciated and your privacy is respected.